# Overview of Your Organizational Tools in vLex Library

### Summary

Use vLex Library's suite of organizational tools to manage, annotate, and share your research. These features, including **Folders**, **Notes**, and **Highlights**, help you turn found documents into a structured, actionable knowledge base.

### Why This is Important

Effective organization is crucial for an efficient **ai legal workflow automation**. These tools allow you to save your work, collaborate with colleagues, and build upon previous research, saving you from having to start from scratch on every new matter.

### How to Use Your Organizational Tools

#### Organize with Folders and Favorites

* **Folders:** Group related documents together by project or area of law. You can create folders and subfolders from the **Folders** option in the main menu.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="/files/nKqs9Kj89yYjAbGiP0n4" alt=""><figcaption><p>Stay organized: Group documents by project or area of law with folders and subfolders.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="/files/r0KaVj1KGOyyC8ghX7vM" alt=""><figcaption><p>Manténgase organizado: agrupe documentos por proyecto o área del derecho con carpetas y subcarpetas.</p></figcaption></figure>
{% endtab %}
{% endtabs %}

* **Favorites:** Mark frequently used documents as a **Favorite** by clicking the star icon in the document viewer for quick access.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="/files/WRKnYoPojH6TeKzfoMaV" alt=""><figcaption><p>Quick access: Mark your go-to documents as Favorites with the star icon.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="/files/rRC1Y4RSrqfKb9wos3Gw" alt=""><figcaption><p>Acceso rápido: marque sus documentos habituales como Favoritos con el icono de estrella.</p></figcaption></figure>
{% endtab %}
{% endtabs %}

#### Annotate with Notes and Highlights

While viewing a document, select any passage of text to bring up a menu.

* **Highlight:** Mark important passages in yellow.
* **Note:** Attach a personal comment or reminder to a specific passage.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="/files/RZ3aOQC7urGcyWcP4Wb6" alt=""><figcaption><p>Highlight key text or add personal notes directly in your documents.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="/files/JV3NQ9DVntxCAgnzTkX2" alt=""><figcaption><p>Resalte texto clave o agregue notas personales directamente en sus documentos.</p></figcaption></figure>
{% endtab %}
{% endtabs %}

{% hint style="danger" %}
**Your Annotations are Private:** Notes and highlights you create are only visible to you and will not appear if you share the document with a colleague.
{% endhint %}

#### Manage with Print, Share, and Download

From the top-right of the document viewer, you can:

* **Print:** Print a document, with the option to include your notes and highlights.
* **Share:** Send a link to a colleague via email or copy the link.
* **Download:** Save a document as a PDF or Word file.

{% tabs %}
{% tab title="First Tab" %}

<figure><img src="/files/MjDlwLVlS2SjJlC23Bji" alt=""><figcaption><p>Use the icons in the document viewer to save, manage, and share your work.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="/files/jSAjum3QJA6TuCW9qrtq" alt=""><figcaption><p>Use los iconos en el visor de documentos para guardar, gestionar y compartir su trabajo.</p></figcaption></figure>
{% endtab %}
{% endtabs %}

#### Extend with Integrations

* **vLex Cloud:** Securely sync your own documents from Dropbox or OneDrive to use vLex's powerful analytical tools on your private work.
* **vLex for Word:** Bring vLex's research and citation analysis tools directly into your Microsoft Word documents.

### Best Practices & Pro Tips

* **Create a Folder Structure:** Before starting a large project, create a main folder and several subfolders in the **Folders** menu to keep your research organized from the beginning.
* **Manage Annotations:** You can see all the documents you have marked up by going to **Folders** and selecting the **Documents with marks** view.

### Relevant Video Content

{% embed url="<https://vimeo.com/917899610?share=copy>" %}

### Related Articles

* [How to Find and Search Books and Journals](/vlex-library/vlex-library-home/content-and-document-types/how-to-find-and-search-books-and-journals.md)
* [Using the Newsfeed in vLex Library to Stay Current](/vlex-library/vlex-library-home/getting-started/using-the-newsfeed-in-vlex-library-to-stay-current.md)
* [What is vLex Cloud?](/vlex-library/vlex-library-home/workflows-and-productivity-tools/what-is-vlex-cloud.md)

**What's Your Next Step?**

| **New to** vLex Library **?**                                                                                                                                                                                   | **Already a** vLex Library **Customer?**                                                                                                                   |
| --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- |
| [See how vLex Library can transform your practice. **Request a personalized demo**.](https://vlex.com/book-a-demo?utm_source=website\&utm_medium=organic\&utm_campaign=web_trial_homepage\&campaign_id=4270741) | [If you still have questions or need help with a specific feature, our team is here to assist. **Contact our Support team**.](https://vlex.com/contact-us) |


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