# Overview of Your Organizational Tools in vLex Library

### Summary

Use vLex Library's suite of organizational tools to manage, annotate, and share your research. These features, including **Folders**, **Notes**, and **Highlights**, help you turn found documents into a structured, actionable knowledge base.

### Why This is Important

Effective organization is crucial for an efficient **ai legal workflow automation**. These tools allow you to save your work, collaborate with colleagues, and build upon previous research, saving you from having to start from scratch on every new matter.

### How to Use Your Organizational Tools

#### Organize with Folders and Favorites

* **Folders:** Group related documents together by project or area of law. You can create folders and subfolders from the **Folders** option in the main menu.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FGm55qGdv2vFxNbMRjz5z%2FStay%20organized%20-Group%20documents%20by%20project%20or%20area%20of%20law%20with%20folders%20and%20subfolders.gif?alt=media&#x26;token=f00ae5ee-c9fe-4941-bfd8-87123f92459b" alt=""><figcaption><p>Stay organized: Group documents by project or area of law with folders and subfolders.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FEjYseQuSos87DTOIwLrk%2FMante%CC%81ngase%20organizado_%20agrupe%20documentos%20por%20proyecto%20o%20a%CC%81rea%20del%20derecho%20con%20carpetas%20y%20subcarpetas..gif?alt=media&#x26;token=1ba91d51-d5dc-4e85-b0ea-e7fad35a2103" alt=""><figcaption><p>Manténgase organizado: agrupe documentos por proyecto o área del derecho con carpetas y subcarpetas.</p></figcaption></figure>
{% endtab %}
{% endtabs %}

* **Favorites:** Mark frequently used documents as a **Favorite** by clicking the star icon in the document viewer for quick access.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FA38FmbvQpy6UpaRDKhTw%2FQuick%20access%20Mark%20your%20go-to%20documents%20as%20Favorites%20with%20the%20star%20icon.gif?alt=media&#x26;token=562dab0e-b986-4dcc-b21d-ce03b740200a" alt=""><figcaption><p>Quick access: Mark your go-to documents as Favorites with the star icon.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FqlY0JWvCXwFraZNzppYH%2FAcceso%20ra%CC%81pido_%20marque%20sus%20documentos%20habituales%20como%20Favoritos%20con%20el%20icono%20de%20estrella..gif?alt=media&#x26;token=ad9b50ae-eb29-4fd1-bd92-761548ff6a00" alt=""><figcaption><p>Acceso rápido: marque sus documentos habituales como Favoritos con el icono de estrella.</p></figcaption></figure>
{% endtab %}
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#### Annotate with Notes and Highlights

While viewing a document, select any passage of text to bring up a menu.

* **Highlight:** Mark important passages in yellow.
* **Note:** Attach a personal comment or reminder to a specific passage.

{% tabs %}
{% tab title="English Interface" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2F1YCy5pDvyVBI1XrF7i1o%2FHighlight%20key%20text%20or%20add%20personal%20notes%20directly%20in%20your%20documents.gif?alt=media&#x26;token=eddd6cad-5de0-4e18-b534-442c23882bf9" alt=""><figcaption><p>Highlight key text or add personal notes directly in your documents.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FW01zwEgZDnfLiFlRZcMG%2FResalte%20texto%20clave%20o%20agregue%20notas%20personales%20directamente%20en%20sus%20documentos..gif?alt=media&#x26;token=2e4a270d-a877-4806-8abb-6e1cf2f2b754" alt=""><figcaption><p>Resalte texto clave o agregue notas personales directamente en sus documentos.</p></figcaption></figure>
{% endtab %}
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{% hint style="danger" %}
**Your Annotations are Private:** Notes and highlights you create are only visible to you and will not appear if you share the document with a colleague.
{% endhint %}

#### Manage with Print, Share, and Download

From the top-right of the document viewer, you can:

* **Print:** Print a document, with the option to include your notes and highlights.
* **Share:** Send a link to a colleague via email or copy the link.
* **Download:** Save a document as a PDF or Word file.

{% tabs %}
{% tab title="First Tab" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FK9V99CQG7aTVRlJOGHyG%2FUse%20the%20icons%20in%20the%20document%20viewer%20to%20save%2C%20manage%2C%20and%20share%20your%20work.gif?alt=media&#x26;token=5072d699-12bb-48f5-8a8b-92db3c9a1979" alt=""><figcaption><p>Use the icons in the document viewer to save, manage, and share your work.</p></figcaption></figure>
{% endtab %}

{% tab title="Interfaz en Español" %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FP6oPL7AmJ1J9pw2SANBR%2FUse%20los%20iconos%20en%20el%20visor%20de%20documentos%20para%20guardar%2C%20gestionar%20y%20compartir%20su%20trabajo..gif?alt=media&#x26;token=dc95f6c2-c903-4874-937c-90615bb5ae7d" alt=""><figcaption><p>Use los iconos en el visor de documentos para guardar, gestionar y compartir su trabajo.</p></figcaption></figure>
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#### Extend with Integrations

* **vLex Cloud:** Securely sync your own documents from Dropbox or OneDrive to use vLex's powerful analytical tools on your private work.
* **vLex for Word:** Bring vLex's research and citation analysis tools directly into your Microsoft Word documents.

### Best Practices & Pro Tips

* **Create a Folder Structure:** Before starting a large project, create a main folder and several subfolders in the **Folders** menu to keep your research organized from the beginning.
* **Manage Annotations:** You can see all the documents you have marked up by going to **Folders** and selecting the **Documents with marks** view.

### Relevant Video Content

{% embed url="<https://vimeo.com/917899610?share=copy>" %}

### Related Articles

* [How to Find and Search Books and Journals](https://support.vlex.com/vlex-library/vlex-library-home/content-and-document-types/how-to-find-and-search-books-and-journals)
* [Using the Newsfeed in vLex Library to Stay Current](https://support.vlex.com/vlex-library/vlex-library-home/getting-started/using-the-newsfeed-in-vlex-library-to-stay-current)
* [What is vLex Cloud?](https://support.vlex.com/vlex-library/vlex-library-home/workflows-and-productivity-tools/what-is-vlex-cloud)

**What's Your Next Step?**

| **New to** vLex Library **?**                                                                                                                                                                                   | **Already a** vLex Library **Customer?**                                                                                                                   |
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