# How to Publish and Share Your Vincent Studio Workflow

### Summary

To make your workflow available to your team, use the **Publish Workflow** screen to set its **Visibility** and choose if it should be **Featured** on the home screen. You can update these sharing settings at any time.

### Why This is Important

Publishing is the final step that transforms your private draft into a shared tool for your firm. Proper sharing and access management ensures the right people can leverage your work, driving the value of **legal process automation** and scaling your expertise across your entire organization.

{% hint style="info" %}
**Beta Feature Notice** Vincent Studio is currently in a beta period. The features and interface described in this guide may evolve based on feedback from our beta community. 
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### Publishing a New Workflow (Step 4)

After you have configured your tasks in Step 3 of the builder, you will arrive at the **Publish Workflow** screen.

{% hint style="info" %}
**Save vs. Publish: What's the Difference?**

* **Save Workflow:** Saves your progress but keeps the workflow in a **Draft** state. It is only visible to you.
* **Publish Workflow:** Makes the workflow **Live** and available to the audience you define below.
  {% endhint %}

#### 1. Set the Visibility

This setting controls who has permission to see and run your workflow. There are three options:

* **`For all organization`:** Makes the workflow available to every licensed user in your firm. This is the best option for general-purpose tools.
* **`Only for individuals authorised`:** Keeps the workflow private and allows you to share it only with specific people. Use the **Add** button to enter the email addresses of the colleagues you want to grant access to.
* **`User Groups`:** Grants access to one or more pre-defined groups of users. Select a group, or multiple groups, from the list of groups your organization has already created. This is the recommended option when you need to share a workflow with a large or recurring set of users without listing each email manually.

{% hint style="info" %}
**User Groups must be created before they appear here.** To learn how to create and manage User Groups, see [Managing Workflow Access with User Groups in Vincent Studio](https://support.vlex.com/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/managing-workflow-access-with-user-groups-in-vincent-studio). 
{% endhint %}

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FuZDy80EtKmZLIvprPVxu%2Fimage.png?alt=media&#x26;token=c8e49f2f-95d6-4144-8938-1b1a8e9624d8" alt=""><figcaption><p>Control who can access your workflow, make it available to your whole organization or limit it to selected users for private access.</p></figcaption></figure>

#### 2. Choose if it's Featured

The **`Featured`** toggle switch controls whether the workflow appears on the main Vincent home screen by default.

* **Turn this ON** for high-value, frequently used workflows that you want to be easily accessible to everyone.
* **Leave this OFF** for more specialized workflows that users can find by searching or filtering the library.

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2F0823iMrJVwaDDFyanpTA%2FHighlight%20your%20most%20valuable%20workflows%2C%20turn%20on%20the%20Featured%20toggle%20to%20make%20them%20visible%20on%20the%20Vincent%20home%20screen..gif?alt=media&#x26;token=cbd48c9e-9542-4620-ae0d-3eeb005c3b80" alt=""><figcaption><p>Highlight your most valuable workflows, turn on the Featured toggle to make them visible on the Vincent home screen.</p></figcaption></figure>

#### 3. Publish Your Workflow

Once your settings are configured, click the **✔ Publish Workflow** button. Your workflow is now live and accessible to your chosen audience.

Click **Publish Workflow** to make your workflow live and ready for your team to use.

### Managing Access for an Existing Workflow

You can change the sharing and visibility settings for a workflow at any time.

1. Navigate to the main **Workflows** tab in Vincent Studio.
2. Find the workflow you wish to manage in the list.
3. Click the **three-dot menu (...)** on the far right of that workflow's row.
4. Select **Edit** from the dropdown menu.
5. You can now access and modify the **Visibility** and **Featured** settings in the editor.
6. Remember to **Save** or **Publish** your changes.

<figure><img src="https://1556743161-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS8Dq_iqEIflAmbaOkI-887967055%2Fuploads%2FtR4Lqm91bzDh4JjNnSi2%2FEasily%20update%20who%20can%20see%20and%20use%20your%20workflow%2C%20edit%20visibility%20and%20sharing%20settings%20anytime..gif?alt=media&#x26;token=d88cb692-95dc-4607-a2b9-48b63720d2ad" alt=""><figcaption><p>Easily update who can see and use your workflow, edit visibility and sharing settings anytime.</p></figcaption></figure>

### Best Practices & Pro Tips

* **Pilot Before You Launch:** Before sharing with your entire firm, use the `Only for individuals authorised` setting to share the workflow with a small pilot group of 2-3 colleagues. Gather their feedback to fix any issues before a wide release.
* **Use User Groups for recurring teams:** If the same group of people needs access to multiple workflows — for example, all litigation associates — create a User Group once and reuse it. This eliminates repetitive access configuration and ensures no one is accidentally left out.
* **Use 'Featured' Sparingly:** The 'Featured' space on the home screen is valuable. Reserve it for your most important, high-use workflows that are relevant to a majority of your team to avoid clutter.

### Related Articles

* [How to Create a New Workflow in Vincent Studio (4--Step Guide)](https://support.vlex.com/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/how-to-create-a-new-workflow-in-vincent-studio-4-step-guide)
* [How to Reuse Existing Tasks from the Task Library](https://support.vlex.com/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/how-to-reuse-existing-tasks-from-the-task-library)

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