# How to Publish and Share Your Vincent Studio Workflow ### Summary To make your workflow available to your team, use the **Publish Workflow** screen to set its **Visibility** and choose if it should be **Featured** on the home screen. You can update these sharing settings at any time. ### Why This is Important Publishing is the final step that transforms your private draft into a shared tool for your firm. Proper sharing and access management ensures the right people can leverage your work, driving the value of **legal process automation** and scaling your expertise across your entire organization. {% hint style="info" %} **Beta Feature Notice** Vincent Studio is currently in a beta period. The features and interface described in this guide may evolve based on feedback from our beta community. {% endhint %} ### Publishing a New Workflow (Step 4) After you have configured your tasks in Step 3 of the builder, you will arrive at the **Publish Workflow** screen. {% hint style="info" %} **Save vs. Publish: What's the Difference?** * **Save Workflow:** Saves your progress but keeps the workflow in a **Draft** state. It is only visible to you. * **Publish Workflow:** Makes the workflow **Live** and available to the audience you define below. {% endhint %} #### 1. Set the Visibility This setting controls who has permission to see and run your workflow. There are three options: * **`For all organization`:** Makes the workflow available to every licensed user in your firm. This is the best option for general-purpose tools. * **`Only for individuals authorised`:** Keeps the workflow private and allows you to share it only with specific people. Use the **Add** button to enter the email addresses of the colleagues you want to grant access to. * **`User Groups`:** Grants access to one or more pre-defined groups of users. Select a group, or multiple groups, from the list of groups your organization has already created. This is the recommended option when you need to share a workflow with a large or recurring set of users without listing each email manually. {% hint style="info" %} **User Groups must be created before they appear here.** To learn how to create and manage User Groups, see [Managing Workflow Access with User Groups in Vincent Studio](/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/managing-workflow-access-with-user-groups-in-vincent-studio.md). {% endhint %}

Control who can access your workflow, make it available to your whole organization or limit it to selected users for private access.

#### 2. Choose if it's Featured The **`Featured`** toggle switch controls whether the workflow appears on the main Vincent home screen by default. * **Turn this ON** for high-value, frequently used workflows that you want to be easily accessible to everyone. * **Leave this OFF** for more specialized workflows that users can find by searching or filtering the library.

Highlight your most valuable workflows, turn on the Featured toggle to make them visible on the Vincent home screen.

#### 3. Publish Your Workflow Once your settings are configured, click the **✔ Publish Workflow** button. Your workflow is now live and accessible to your chosen audience. Click **Publish Workflow** to make your workflow live and ready for your team to use. ### Managing Access for an Existing Workflow You can change the sharing and visibility settings for a workflow at any time. 1. Navigate to the main **Workflows** tab in Vincent Studio. 2. Find the workflow you wish to manage in the list. 3. Click the **three-dot menu (...)** on the far right of that workflow's row. 4. Select **Edit** from the dropdown menu. 5. You can now access and modify the **Visibility** and **Featured** settings in the editor. 6. Remember to **Save** or **Publish** your changes.

Easily update who can see and use your workflow, edit visibility and sharing settings anytime.

### Best Practices & Pro Tips * **Pilot Before You Launch:** Before sharing with your entire firm, use the `Only for individuals authorised` setting to share the workflow with a small pilot group of 2-3 colleagues. Gather their feedback to fix any issues before a wide release. * **Use User Groups for recurring teams:** If the same group of people needs access to multiple workflows — for example, all litigation associates — create a User Group once and reuse it. This eliminates repetitive access configuration and ensures no one is accidentally left out. * **Use 'Featured' Sparingly:** The 'Featured' space on the home screen is valuable. Reserve it for your most important, high-use workflows that are relevant to a majority of your team to avoid clutter. ### Related Articles * [How to Create a New Workflow in Vincent Studio (4--Step Guide)](/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/how-to-create-a-new-workflow-in-vincent-studio-4-step-guide.md) * [How to Reuse Existing Tasks from the Task Library](/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/how-to-reuse-existing-tasks-from-the-task-library.md) ### Unlock the Power of Legal Automation Ready to see how Vincent Studio can transform your firm's efficiency? [**Contact our sales team for a personalized demo today.**](https://vlex.com/book-a-demo?utm_source=website\&utm_medium=organic\&utm_campaign=web_trial_homepage\&campaign_id=4270741) **What's Your Next Step?** | **New to Vincent Studio?** | **Already a Vincent Studio Customer?** | | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- | | [See how Vincent can transform your practice. **Request a personalized demo**.](https://vlex.com/book-a-demo?utm_source=website\&utm_medium=organic\&utm_campaign=web_trial_homepage\&campaign_id=4270741) | [If you still have questions or need help with a specific feature, our team is here to assist. **Contact our Support team**.](https://vlex.com/contact-us) | --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://support.vlex.com/vincent-by-vlex-1/vincent-studio/creating-and-managing-ai-workflows-in-vincent-studio/how-to-publish-and-share-your-vincent-studio-workflow.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.