How to Reuse Existing Tasks from the Task Library

Easily find and reuse existing tasks from the Task Library in Vincent Studio to save time when building your workflows.

Summary

To save time building custom legal workflows, you can reuse tasks that you or your colleagues have already created. In Step 3 of the workflow builder, simply choose Add from Library to search for and add an existing task to your project.

Why This is Important

The Task Library is a shared repository for your entire organization, designed to help you scale your best practices. By reusing pre-built, tested tasks, you not only save significant time and effort but also ensure a high level of consistency and quality across all your firm's automations. This "build once, use many times" approach is a core principle of the Vincent Studio workflow builder.

Everything is Reusable by Default: Every new task you create is automatically saved to your organization's Task Library. By building a new task, you are also contributing a new reusable asset for your entire team.

Every task you create becomes a reusable asset for your whole team.

How to Add a Task from the Library

You can add a task from the library in Step 3 of the workflow creation process (Configure Tasks).

  1. Decide if you want to add the task to the Immediate Tasks or Suggested Tasks section.

  2. Click the + Add Task button in the relevant section.

  3. From the dropdown menu, select Add from Library.

  4. The Task Library window will appear. You can now search by name or filter the list to find the task you need. The task's name and description will help you identify the right one.

  5. Select the desired task from the list and click the Add Task button.

  6. The task will now appear in your workflow, fully configured and ready to use.

Quickly add predefined tasks from the Library during workflow setup.

Best Practices & Pro Tips

  • Name for Discovery: When you create a new task, always give it a clear name and a detailed description. Ask yourself: "If a colleague needed this function, what words would they search for?" This makes your contributions to the library much more valuable.

  • Check the Library First: Before you build a new task from scratch, always take a moment to check the library. It's highly likely that a colleague has already built a similar task that you can use instantly, saving you from reinventing the wheel.

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